Administrative Assistant (Accounting) - Full Time

Description: Position Title: Administrative Assistant (Accounting) - Full Time Reports to: Finance Manager Location: Kalamazoo, MI – Corporate Office Employment Status: Full-Time FLSA Status: Non-Exempt Position Summary: We are a small but fast growing independent business and we are looking for an awesome, detail oriented, Administrative Assistant who loves numbers and would like a challenging position in a collaborative environment supporting our Finance Department.
We want a team member to grow with us.
We need a technically proficient candidate who wants to continue learning and growing with the company.
A candidate who has experience with invoicing, and payroll processing is preferred but not required.
Veterans and Military Spouses are encouraged to apply.
Duties and Responsibilities The essential functions include, but are not limited to the following: Assist with accounts payable and accounts receivable activities, including invoice processing and payment tracking.
Reconcile bank statements and credit card statements to ensure accuracy and completeness.
Provide support for audits and other financial reviews, including gathering necessary documentation and preparing reports.
Process expense reimbursements, ensuring adherence to company policies and procedures.
Communicate with vendors, clients, to resolve financial issues and respond to inquiries.
Support the finance manager with special projects and tasks as needed.
Collaborate with other departments and team members to ensure accurate and timely financial reporting.
About Us Aldevra was formed in 2009 by current President & CEO Rodney Marshall.
Mr.
Marshall is a U.
S.
Marine Corps veteran and minority entrepreneur.
Over the last decade, Aldevra has successfully performed federal and state government contracts for multiple agencies throughout the U.
S.
and overseas.
Recent awards include: 2022 Michigan 50 Companies to Watch Great Place to Work Certified™ 2020-2023 2024 Military Friendly® Employer (including Spouse), Brand, Supplier Diversity Program, and Company 2020 SBA Region 5 Small Business Prime Contractor of the Year Army Partnership for Your Success (PaYS) Partner #911 2018, 2019, 2020 Inc.
5000 list of fastest-growing privately owned businesses in the U.
S.
2020, 2021, and 2023 HIRE Vets Medallion Award Recipient 2020 Vets100 list of fastest-growing veteran-owned businesses in the U.
S.
2019 Vet50 list of fastest-growing veteran-owned businesses in the U.
S.
2023 Vets Indexes 3 Star Employer Michigan Veteran Friendly Employer (Silver Status) Michigan Veteran Connector Certified Military Spouse Employment Partnership (MSEP) More information is available at aldevra.
com.
Requirements: Qualifications: 1 year experience working in office is preferred Experience as an Administrative Assistant is preferred Valid driver's license Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required QuickBooks and NetSuite experience preferred Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality This position requires passing an extensive background check.
We offer you a generous benefits package including: (depending on employee status) Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable.
All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.