Payroll and Accounting Specialist

*HARTFORD PUBLIC SCHOOLS* *Central Office* *115 School Street* *Hartford, MI 49057* *Phone: 269-621-7000 / Fax: 269-621-3887 www.
hpsmi.
org* *High School Middle School Redwood Elementary Alternative Education* 121 School Street 141 School Street 395 Woodside Drive 115 School Street Hartford, MI 49057 Hartford, MI 49057 Hartford, MI 49057 Hartford, MI 49057 Phone: 269-621-7100 Phone: 269-621-7200 Phone: 269-621-7300 Phone: 269-621-7143 Fax: 269-621-7160 Fax: 269-621-7260 Fax: 269-621-7360 Fax: 269-621-3887 *\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_* *Position Type: *Payroll and Accounting Specialist *Job Posting Dates: *11/10/2023 - 11/24/2023 *Date Posted: *11/10/2023 *Location: *District *Reports To: *Finance Director *Job Type: *Full-time *MINIMUM QUALIFICATIONS:* ● Associates Degree in Business, Finance, or Accounting required ● Bachelor’s Degree in Business, Finance, or Accounting preferred ● MSBO Payroll Certification preferred *JOB DESCRIPTION:* ● Accurately reconcile and process payroll for all District and contracted employees.
● Ability to work with confidential and highly sensitive information.
● Process any change to wages or deductions as needed for salary adjustments, garnishments, or benefit changes.
● Review hourly time entry report for accuracy and work with various departments to correct discrepancies.
● Prepare and reconcile all Federal and State payroll tax deposits, Federal 941 quarterly report, State of Michigan annual report wages, sales and sales tax, UIA quarterly reporting.
● Upload, process, and reconcile bi-weekly payroll to the Office of Retirement Services (ORS) system, ensuring each payroll is in balance and that payment is made timely.
● Process benefit enrollments, status changes, terminations and open enrollment ● Reconcile monthly insurance invoices ensuring the District is billed correctly and resolve discrepancies.
● Submit HSA payments ensuring each account is correct.
● Reconcile District and employee deductions and correct discrepancies.
● Assist with setting up withholding and remitting employee deductions for 403(b) and/or 457b deferrals and upload files to a third party administrator.
● Maintain an efficient system to ensure accurate payroll processing and timely reporting deadlines ● Administer and track FMLA for all staff;process short term and long term leaves of absence, including disability requests.
● Maintain job salaries and deductions in accounting software and in District records master.
● Prepare and distribute W-2 forms and new hire packets.
● Review third-party substitute invoices to ensure correct allocation of costs.
● Verify and track absence balances.
● Report employee injuries for Workers Compensation.
● Follow multiple bargaining agreements, prepare teacher contracts, extracurricular contracts, and at-will contracts.
● Be willing and able to plan vacations and personal business to accommodate payroll schedule.
● Maintains all records on leaves and vacations.
● Records attendance and benefit accumulations.
● Reviews, processes and pays all authorized invoices.
Ensures timely entry of data to automated system, including disbursements, ACH batch entries and journal entries.
● Maintains vendor file including vendor numbers and responds to vendor inquiry regarding payment.
● Maintains W-9’s, tax exemption forms, and 1099 reporting status for all vendors.
● Prepares, verifies and distributes checks; files copies.
● Prepares information in response to ad hoc requests for payment histories.
● Interprets, applies and explains District policies and school procedures and regulations.
● Processes all purchase orders and reconcile credit card statement.
● Maintain files of paid and unpaid invoices and purchase orders.
● Assists with annual audit.
● Processing of monthly check runs.
● Responsible for purchase order distribution and board bill vouchers.
● Is a good public relations person for the school system.
● Professionally represent the school and the District in interactions with parents, community, staff, and students.
● Maintain regular attendance; adhere to district practice regarding attendance and leaves of absence.
● Perform related duties as assigned by the Superintendent.
*SALARY/BENEFITS: *$35,000 - $45,000 (Based on experience) Paid vacation and sick days, 12 paid Holidays, Health Insurance, Dental, Vision, LTD, Life Insurance *DAYS/HOURS: *Full Time Position (260 days) / 8 hour days *START DATE: *As soon as possible *HOW TO APPLY: *Email Resume & Cover Letter to Jordan Parker (parkerj@hpsmi.
org) *Statement of Non-Discrimination:* *The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities.
* Job Type: Full-time Pay: $35,000.
00 - $45,000.
00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * Day shift * Monday to Friday Work setting: * School Work Location: In person