Accounts Payable Specialist
Description of Duties & Responsibilities
*Position Reports to: *Heather Gritter; CFO
*General Description: *Accounts Payable (AP) is an accounting term used to describe the money owed to vendors or suppliers for goods or services purchased on credit.
The role of the AP department is to provide financial, administrative, and clerical support to an organization.
This team is responsible for managing the entire process of Accounts Payable.
This a role critical to the accounting department of the company and involves the coding, approval, payment, and reconciliation of vendor invoices and accounts.
*The ideal AP candidate will:*
* Be positive, organized, analytical, and detailed
* Take initiative to self-analyze a situation and provide a solution-based approach to problem solving
* Have basic accounting and banking knowledge
* Be able to work independently and as part of a team
* Be accountable to oneself, the department, and overall company success, whether profitability, company culture, customer service, or creativity
* Demonstrate a sense of urgency and ability to meet deadlines
* Possess excellent time management and communication skills
* Show a high degree of attention to detail
* 2-3 years of AP experience preferred, but not required
* Will have experience with Microsoft Office
* Exercise integrity and confidentiality in financial reporting
*Typical Duties and Responsibilities:*
* Create and maintain positive vendor relationships with Stafford Smith’s large vendor base
* Process payment requests and expense reports weekly
* Accurately review, code, enter, and process a high volume of vendor invoices
* Work with the AP team to complete the check run process twice weekly
o The check run consists of electronic and paper check transactions
o Use various banking portals to complete this process
* Reconcile vendor accounts and various general ledger accounts
* Perform month end duties
* Maintain vendor master records including but not limited to New Vendor Agreement, Direct Deposit info, Insurance Compliance, Sales Tax documents, and Subcontractor information.
* Address and respond to vendor inquiries
* Provide accurate and effective documentation preparation for audit records
* Audit, reconcile, and process credit card bills
* Work with internal and external co-workers to provide accurate and timely information like AP Vendor documents, historical AP transactions applied to PO’s, invoice copies, Hold List, Unapproved Invoices, etc.
Job Type: Full-time
Pay: $17.
50 - $18.
50 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Disability insurance
* Flexible schedule
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid sick time
* Paid time off
* Vision insurance
Experience level:
* 1 year
Physical setting:
* Office
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Supplemental pay types:
* Yearly bonus
Ability to Relocate:
* Kalamazoo, MI 49001: Relocate before starting work (Required)
Work Location: In person
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