Accounts Receivable Specialist

POSITION: Accounts Receivable Specialist LOCATION: Bangor, MI RATE: $23.
00 an hour -Day 1 Benefit Eligibility (Medical, Dental, Vision, PTO) JOB SUMMARY: Perform routine and non-routine, moderately complex accounts receivable functions while maintaining a positive relationship with customer accounting departments.
Establish new processes and procedures to create efficiencies, work with cross-functional team members to optimize administrative processes, and ensure efficient, timely and accurate recording and posting of all accounts receivable transactions.
RESPONSIBILITIES: Collaborate with partners internally and externally to optimize customer invoicing and cash collection workflows.
Perform all necessary functions to execute A/R activities including: Manage all customer accounts, review/analyze customer payment history to determine credit status and communicate customer credit status internally and externally.
Invoice all outgoing shipments for parts and machines including ensuring customer purchase order, order entry, and shipping documents are all in alignment.
Maintain credit memo log, ensuring all paperwork has the proper signatures before processing credit memos for RMAs and shipping discrepancies.
Audit labor hours and expenses recorded on service jobs to ensure accuracy and work with the service department to invoice jobs according to customer’s purchase order.
Resolve discrepancies preventing cash collection on customer invoices.
Perform cash receipt postings per company policy.
Provide monthly statements to all active customers as needed.
Balance and close accounts receivable at month end and year end.
Work with the accounting supervisor to resolve and negotiate credit holds on customer accounts for non-payment.
Provide effective and timely follow-through with internal and external inquiries.
Administer third-party credit card payment collection through square.
com.
Manage, research and trouble shoot discrepancies as they are discovered.
Work with appropriate personnel in all departments to research and resolve discrepancies and implement process changes to minimize future problems or reduce organizational costs.
Participate in annual financial audit and other audits as needed.
Cross train as A/P back up.
Keep all filing related to A/R.
Perform all other duties as required.
EDUCATION AND EXPERIENCE: High school diploma and one to three years of applicable experience.
Experience /understanding of manufacturing environment a plus.
Experience with Generally Accepted Accounting Principles (GGAP).
Skills, Talents and/or Characteristics High attention to detail, timeliness, and accuracy.
Good skills in verbal and written communication.
Good skills in customer service and a good team member.
Intermediate proficiency in Excel.
Proficiency with accounting software.
Aptitude to learn and champion new software.
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