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Posted : Wednesday, June 12, 2024 11:59 AM
_*Position Summary:*_
The Accounting Assistant is responsible for providing support to the accounting manager by performing clerical tasks, including data entry, filing, and record-keeping.
_*Supervisor: *_Accounting Manager _*FLSA Status: *_Non-Exempt _*Essential Duties and Responsibilities (Other duties may be assigned):*_ · Provide general administrative support to the team, including answering phones and assisting with scheduling.
· Assist with preparing invoices, processing, and recording payments, monitoring aged receivables, and preparing reports.
· Assist with receiving, submitting for approval, and entering supplier and vendor invoices, post credit card transactions, verifying receipts, and processing vendor and supplier payments on weekly/monthly basis.
· Assist with firewall process as needed.
· Prepare weekly/monthly financial forms, reports and documents by collecting and analyzing accounting information including, but not limited to, job costing reports and return tracking reports.
· Track company vehicle fleet usage and required maintenance.
Assist in scheduling maintenance as needed.
· Assist with internal or external accounting audits as needed.
· Monitor office supply levels and place orders appropriately when needed.
· Represent Hutcherson Construction by exemplifying our Core Values: Create the Standard, Own Your Outcome and No Eeyore’s! _*Core Competencies:*_ To perform this job successfully an individual should demonstrate the following competencies: · *Customer Service *– Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
· *Written Communication *– Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.
· *Teamwork *– Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed; makes self- available to staff; develops their skills and encourages growth; solicits and applies customer feedback (internal and external); fosters quality focus in others; improves processes, products and services.
· *Organizational Support *– Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.
· *Quality *– Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
· *Quantity *– Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
· *Adaptability *– Adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
· *Attendance/Punctuality *– Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
· *Dependability *– Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
_*Qualifications:*_ To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required and preferred.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
_*Education and/or Experience:*_ · Minimum of 1-3 years’ experience in an accounting role required; construction experience preferred.
· Proficient in Microsoft Office Suite and accounting software such as QuickBooks Enterprise.
_*Other Applicable Skills and Qualifications:*_ · Ability to read, analyze, and interpret general business communications.
· Ability to write reports and business correspondence, and procedure manuals.
· Ability to analyze and interpret data.
· Ability to accurately calculate figures and amounts such as discounts, interest, commissions, and percentages.
· Ability to solve practical problems.
· Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
_*Physical Demands and Work Environment:*_ · This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
· This is largely a sedentary role but would require the ability to move up to 20 pounds at times.
· This role operates in an office environment and is required to work 8:00 a.
m.
to 5:00 p.
m.
, Monday through Friday.
· This role may be required to work extended hours and weekends to meet the needs of the business.
Job Type: Full-time Pay: $19.
00 - $21.
00 per hour Expected hours: 40 per week Physical setting: * Office Schedule: * 8 hour shift Ability to Relocate: * Plainwell, MI 49080: Relocate before starting work (Required) Work Location: In person
_*Supervisor: *_Accounting Manager _*FLSA Status: *_Non-Exempt _*Essential Duties and Responsibilities (Other duties may be assigned):*_ · Provide general administrative support to the team, including answering phones and assisting with scheduling.
· Assist with preparing invoices, processing, and recording payments, monitoring aged receivables, and preparing reports.
· Assist with receiving, submitting for approval, and entering supplier and vendor invoices, post credit card transactions, verifying receipts, and processing vendor and supplier payments on weekly/monthly basis.
· Assist with firewall process as needed.
· Prepare weekly/monthly financial forms, reports and documents by collecting and analyzing accounting information including, but not limited to, job costing reports and return tracking reports.
· Track company vehicle fleet usage and required maintenance.
Assist in scheduling maintenance as needed.
· Assist with internal or external accounting audits as needed.
· Monitor office supply levels and place orders appropriately when needed.
· Represent Hutcherson Construction by exemplifying our Core Values: Create the Standard, Own Your Outcome and No Eeyore’s! _*Core Competencies:*_ To perform this job successfully an individual should demonstrate the following competencies: · *Customer Service *– Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
· *Written Communication *– Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.
· *Teamwork *– Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed; makes self- available to staff; develops their skills and encourages growth; solicits and applies customer feedback (internal and external); fosters quality focus in others; improves processes, products and services.
· *Organizational Support *– Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.
· *Quality *– Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
· *Quantity *– Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
· *Adaptability *– Adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
· *Attendance/Punctuality *– Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
· *Dependability *– Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
_*Qualifications:*_ To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required and preferred.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
_*Education and/or Experience:*_ · Minimum of 1-3 years’ experience in an accounting role required; construction experience preferred.
· Proficient in Microsoft Office Suite and accounting software such as QuickBooks Enterprise.
_*Other Applicable Skills and Qualifications:*_ · Ability to read, analyze, and interpret general business communications.
· Ability to write reports and business correspondence, and procedure manuals.
· Ability to analyze and interpret data.
· Ability to accurately calculate figures and amounts such as discounts, interest, commissions, and percentages.
· Ability to solve practical problems.
· Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
_*Physical Demands and Work Environment:*_ · This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.
· This is largely a sedentary role but would require the ability to move up to 20 pounds at times.
· This role operates in an office environment and is required to work 8:00 a.
m.
to 5:00 p.
m.
, Monday through Friday.
· This role may be required to work extended hours and weekends to meet the needs of the business.
Job Type: Full-time Pay: $19.
00 - $21.
00 per hour Expected hours: 40 per week Physical setting: * Office Schedule: * 8 hour shift Ability to Relocate: * Plainwell, MI 49080: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 66 10Th St, Plainwell, MI
• Post ID: 9025994505
