Preconstruction Coordinator

PRECONSTRUCTION COORDINATOR Kalamazoo, MI SUMMARY: The Preconstruction Coordinator is a is an integral member of the Preconstruction Team and is responsible for managing processes and tasks throughout the preconstruction phase of a project, such as owner contract administration, bid management, document and information distribution, report collation and communication support on projects.
The PC must have the capability to meet schedule and deliverable requirements accurately, promptly, and professionally.
The Preconstruction Coordinator will also collaborate and communicate with vendors/suppliers and contractor and ensures that a smooth transition between pre-construction to construction occurs.
They must also effectively execute coordination and communications with the project team to assure schedule targets and assigned deliverables are completed in a timely manner.
The Preconstruction Coordinator reports to the Preconstruction Program Manager.
The Preconstruction Coordinator must be able to work in a matrix organization where working with and through others to achieve the project goals.
This is a full time FLSA non-exempt position.
The position requires 40 work hours per week with the ability to work more if necessary.
ESSENTIAL DUTIES & RESPONSIBILITIES: • Pre-qualifies and evaluates potential bidders, prepares, and solicits Invitation to Bid, processes bidders request for information.
• Organizes pre-bid meetings, preconstruction meetings, public bid openings, etc.
and coordinates the attendance of affected parties.
• Responsible for efficiently scheduling post bid interviews.
• Set up of new projects in construction management software (Procore).
• Assembles and manages client contract agreements including Notice of Commencement.
• Assembles project manual for bidding and facilitates correspondence distribution (i.
e.
, BRFI's, Clarifications, etc.
) between the project team and the bidders.
• Maintain organized record of bid documents, proposals and RFI’s- i.
e.
, pulling project data from Procore.
• Responsible for owner contact administration with support from the Project Director and VP of Construction Services.
• Manage the Procore database.
• Responsible for organizing and managing the gate process.
• Setting up client expectations meetings upon project award.
MINIMUM REQUIRMENTS: • A minimum of a bachelor’s degree in construction management, project management or similar discipline.
• 2-5 years of experience in the construction industry.
• Proficient with Microsoft Office products and adobe acrobat.
• Excellent communication skills both verbal and written.
• Must be organized and deadline driven to get tasks/projects completed on time.
• Must be agile, flexible and detail oriented.
Valued, but not required: • Billing experience in the construction management industry.
• Familiar with Procore and Bluebeam software.
• Timberscan experience.
• AIA contract experience.
BENEFITS FOR THIS POSITION INCLUDE: CSM Group offers competitive wages and benefits, including: Medical, Dental & Vision Insurance Generous Vacation Time & Paid US Holidays Company 401(k) Matching Contributions Flexible Spending Accounts (FSA) Employee Assistance Program (EAP) Parental Leave Policy Short and Long-Term Disability Insurance Term Life and AD&D Insurance Physical Demands - Jobsite The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to, drive to and from the jobsite, sit, talk and/or hear.
A major portion of the employee’s tasks requires extensive walking around the jobsite.
The employee is frequently required to use hands to handle tools and for fine motor coordination such as computer work.
The employee is occasionally required to reach with hands and arms.
The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl.
The employee must also occasionally lift and/or move up to 50 pounds.
Specific vision abilities include close vision and color vision.
Work Environment - Jobsite The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions.
Work environment involves moderate risks which may require safety precautions.
The noise level in the work environment may range from quiet to loud.
The proper use of Personnel Protective Equipment may be required on the jobsite This Position Description reflects the position’s essential functions and does not prescribe or restrict the tasks that may be assigned.
CSM Group is an Equal Opportunity Employer (EOE).
We celebrate diversity and invite all qualified applicants to apply without fear of judgement and pledge to not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.